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Procedures for Thesis Defense and Graduation

 

 

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Note

BEFORE THE EXAM

1. Deadlines & Prerequisites

  • Deadlines:
    • 1st Semester: January 31st
    • 2nd Semester: July 31st

※Note: Early registration is required for exams held before the semester starts.

  • Requirements：
    • All required credits must be completed by the end of the exam semester.
    • A thesis draft is ready and approved by your advisor.

2. Scheduling & Committee (Advance Preparation)

  • Discuss the date, time, and committee members with your advisor.
  • Student Responsibility: Contact committee members to confirm their willingness and availability.

3. Application  (At least 2 weeks prior)：

  • Online Application
    • Submit the request via the Academic Information System.
    • Path: Academic Information System >Application system of the Oral Defense >Start to apply
  • Document Submission (To Program Office) :
  • Oral Defense Checklist
  • Application Form for Master Degree Exam
  • Advisor Approval Form
  • Full Transcript (all semesters)
  • Certification of Academic Research Ethics Education Course
  • Email the files below to yfhsueh@mx.nthu.edu.tw:
    • Thesis Originality Check Report (excluding the reference list) showing a similarity below 30%.(PDF)
    • Thesis draft.(PDF)

4. Committee Invitations

Email the Letter of Appointment to all committee members, confirming the date, time, and location.

5. Pre-Exam Collection (1 day prior or on exam day)
    Collect the following from Office of the Program :

  • Receipts for committee fees (including transportation)
  • Graduate Thesis Similarity Confirmation Form
  • Advisor Approval Letter
  1. Documents to be submitted to office of the program :
    • Checking List of Oral Defense (refer to the file 1,Original Copy, signed by the advisor)
    • Advisor Approval Form：Download from the Academic Information Systems：“Academic Information System" >Application system of the Oral Defense >Print forms
    • Transcript for all semesters：You may apply for the Transcript at the Division of Registration. There is a vending machine for school documents on the first floor of General Building I in main campus and the other one on the first floor of Administration Building in Nanda campus. You may apply for the transcript at the machine as well. (Hard copy)
    • Certification of study Online Academic Research Ethics Education Course(Hard copy, Please download the certification of study from the AREE website)
    • The thesis originality checker, Turnitin, is only available for those who have applied for it. Students can go to the Computer & Communication Center website→ Learning Services → Plagiarism Checker (Turnitin) to fill out the application form. The Student’s Manual can be downloaded from the website as well.(https://learning.site.nthu.edu.tw/p/412-1319-7120.php?Lang=en)
    • The file of the first draft of the thesis.
  2. Letter of Appointment can be sent via the Academic Information System. If a hard copy is needed, please apply through office of the program .

ON THE DAY OF THE EXAM
  1. Please prepare the following documentation in hard copy for the committee.
    • Score Sheet of Oral Defense (one sheet for each member of committee)
    • Average Oral Defense Grade Form (one sheet)
    • Final Thesis/Dissertation Review Form (one sheet)
    • Advisor Approval Form (one sheet)
    • Thesis/Dissertation Affidavit (one sheet)
    • The receipts for committee fees (including transportation)
    • Graduate Thesis Similarity Confirmation Form (one sheet)
    • Plagiarism detection results of Turnitin and dissertation draft (one copy for each member of committee)
    • First draft of the thesis (one copy for each member of committee)
  2. After the examination, please submit the following documentation to the program’s office immediately：
    • The score sheet of oral defense(graded and signed)
    • Average Oral Defense Grade Form(graded and signed)
    • Final Thesis/Dissertation Review Form(copy)
    • Advisor Approval Form(copy)
    • Thesis/Dissertation Affidavit (signed)
    • The receipts of the fee for examination committee (signed)
    • Graduate Thesis Similarity Confirmation Form (signed)
  1. Documents required：
    1. Download from the Academic Information Systems.( “Academic Information System" >Application system of the Oral Defense >Print forms)：
      • The score sheet of oral defense
      • Average Oral Defense Grade Form
      • Final Thesis/Dissertation Review Form
      • Thesis/Dissertation Affidavit
    2. Collect from the Program’s office：
      • the receipts of the fee for examination committee (including transportation fee)
      •  Graduate Thesis Similarity Confirmation Form
      •  Advisor Approval Letter
    3. Print out one copy for each member of committee：
      • Plagiarism detection results of Turnitin and dissertation draft
      • First draft of the thesis

AFTER THE EXAM
  1. Electronic Final Thesis Upload：
    • Please read the Library guidelines for the preparation and formatting requirements of electronic thesis submission on the Submission Guidelines section of the Library website：https://www.lib.nthu.edu.tw/en/use/thesis_submission.html
    • Upload à  NTHU Library reviewà “System letter of Verification” email.
    • If you would like to delay public access to your thesis/dissertation for the National Central Library, Please fill in「Application for Embargo of Thesis/Dissertation」, and hand the form and an attached proof with the signatures of the applicant and the advisor, and the seal of the authorization institute along with the bound copy of the final thesis to the Division of Registration.
  • Bound Copy of Final Thesis Submission：
    • Four hard copies of the thesis.
    • Please refer to the file below for the Regulations Governing the Formats of Graduate Thesis and Dissertation(Division of Registration)：https://registra.site.nthu.edu.tw/var/file/211/1211/img/RegulationsGoverningtheFormatsofGraduateThesisatNationalTsingHuaUniversity.pdf
    • The student shall keep the original copy of Advisor Approval Form and Oral Defense Form.
  1. Library guidelines：https://www.lib.nthu.edu.tw/ETD/downloads/T&Dupload.pdf
  2. NTHU Library website of related document downloads)：https://www.lib.nthu.edu.tw/ETD/downloads/downloads.html
  3. The following documentation must be bounded in the thesis accordingly：
    • Nation Tsing Hua University Authorization to Copyright of ETD(Electronic Thesis/Dissertation) (signed in blue ink)
    • Nation Tsing Hua University Authorization to Copyright ofThesis/Dissertation (signed in blue ink)
    • Nation Central Library Authorization to Copyright of ETD (ElectronicThesis/Dissertation) (signed in blue ink)
    • National Tsing Hua University Master Thesis Advisor Approval Form(copy)
    • National Tsing Hua University Master Thesis Oral Defense Form(copy)

SCHOOL-LEAVING

 
  1. Students should read the Graduation Procedures for Graduate Students (Division of Registration) first.
  • Deadline：Before the registration date of the next semester (excluding the first day of the semester)
  • Go to the Academic Information System, to initiate “the Graduation Process”and complete all Steps.
  • Bring required documentation to the program’s office.
    1. The notification of approved thesis/dissertation email from the Library
    2. 2 hard copies of the thesis.
  1. Submit 2 hard copies of the thesis at the Library circulation
  2. Submit the hard copy of the thesis (with packaged by the program’s office) at the Division of Registration.
  1. Graduation Procedures for Graduate Students：https://cwemaster.site.nthu.edu.tw/var/file/246/1246/img/451459544.pdf

 

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