Procedures for Thesis Defense and Graduation 2026
How to use this guide: Follow the four phases in order — Before, During, After the exam, and School-leaving. Each phase lists what you need to do and which documents to prepare. Always confirm deadlines with the program office. 請依序完成以下四個階段：考試前、考試當天、考試後、離校。每個階段列出所需準備的事項與文件。請隨時向學程辦公室確認最新截止日期。
Phase 1 · 第一階段 Before the Exam 考試前
Step 1 — Deadlines & Prerequisites
步驟一 — 截止日期與報考資格
Confirm You're Eligible
確認報考資格- 1st Semester Exam must be completed by January 31第一學期：口試須於 1 月 31 日前完成
- 2nd Semester Exam must be completed by July 31第二學期：口試須於 7 月 31 日前完成
⚠️ Early exam note: If your exam is scheduled before the semester officially begins, early registration is required. ⚠️ 提前口試注意：若口試安排於學期開始前，需提前辦理報名手續。
Prerequisites: / 報考條件：
- All required credits must be completed by the end of the exam semester.所有必修學分須於口試當學期結束前修畢。
- A thesis draft must be ready and approved by your advisor.論文草稿須完成並獲指導教授核准。
Step 2 — Scheduling & Committee
步驟二 — 排定時間與委員
Coordinate with Your Advisor
與指導教授協調- Discuss the proposed date, time, and committee members with your advisor.與指導教授討論口試日期、時間及口試委員人選。
- Personally contact each proposed committee member to confirm their willingness and availability.親自聯繫每位口試委員，確認其意願與時間是否配合。
Step 3 — At Least 2 Weeks Before
步驟三 — 至少提前 2 週
Submit Your Application
繳交申請資料📌Online Application / 線上申請：
- Log into the Academic Information System登入校務資訊系統
- Go to Application System of the Oral Defense → Start to apply進入「學位考試申請系統」→ 點選「開始申請」
- Thesis Authorization : Simultaneously visit the NTHU Thesis & Dissertations Repository to complete thesis authorization and set your thesis publication date.
(*Guide of Thesis Authorization：https://etd.lib.nthu.edu.tw/en/help/aboutedit/)
📌Documents to submit to the Program Office (hard copies) / 須繳交至學程辦公室（紙本）：
- Oral Defense Checklist (original, signed by advisor)口試檢核表（正本，指導教授簽名）
- Application Form for Master Degree Exam碩士學位考試申請表
- Advisor Approval Form (download from AIS, print after registering)指導教授同意書（從校務資訊系統下載，完成申請後列印）
- Full Transcript — all semesters (vending machine at General Building I or Admin Bldg, Nanda campus)歷年成績單（可至綜合大樓一樓或南大校區行政大樓一樓自動列印機印製）
- Certification of Academic Research Ethics Education (AREE) Course學術研究倫理教育課程完成證明
- Application for Delayed Open Access of Thesis (if needed)論文延後公開申請書（如需延後公開）
📌Email to yfhsueh@mx.nthu.edu.tw / 請 Email 至 yfhsueh@mx.nthu.edu.tw：
- Turnitin Similarity Report (PDF) — similarity below 30%, bibliography excludedTurnitin 原創性報告（PDF）— 相似度須低於 30%，不含參考書目
- First draft of the thesis (PDF)論文初稿（PDF）
Turnitin access: Apply via NTHU C&C Center website → Learning Services → Plagiarism Checker (Turnitin). Student Manual → Turnitin 申請方式：至清華大學計算機與通訊中心網站 → 學習服務 → 論文原創性比對（Turnitin）填寫申請表。
Step 4 — After Application
步驟四 — 完成申請後
Send Committee Appointment Letters
寄送口試委員聘書Email the Letter of Appointment to all committee members, confirming the date, time, and location. (Letters can be sent via AIS; request hard copies from the Program Office if needed.)
將聘書 Email 給所有口試委員，確認口試日期、時間及地點。（聘書可透過校務資訊系統寄出；如需紙本，請向學程辦公室申請。）Step 5 — 1 Day Before (or Exam Morning)
步驟五 — 口試前一天（或當天早上）
Pick Up Materials from Program Office
至學程辦公室領取資料- Receipts for committee fees (including transportation)口試委員費用收據（含交通費）
- Graduate Thesis Similarity Confirmation Form研究生論文相似度確認表
- Advisor Approval Letter指導教授同意書
Phase 2 · 第二階段 On the Day of the Exam 口試當天
Prepare for the committee
準備口試委員資料
Documents to Bring (Hard Copies)
須攜帶之文件（紙本）Print one copy per committee member unless noted: / 除特別說明外，每位委員各準備一份：
One copy per member
每位委員各一份
- Score Sheet of Oral Defense口試評分表
- Turnitin similarity reportTurnitin 相似度報告
- First draft of the thesis論文初稿
Single copy (for committee)
各一份（供委員會用）
- Average Oral Defense Grade Form口試成績平均表
- Final Thesis/Dissertation Review Form論文審定書
- Advisor Approval Form指導教授同意書
- Thesis/Dissertation Affidavit論文聲明書
- Committee fee receipts (incl. transportation)口試費用收據（含交通費）
- Graduate Thesis Similarity Confirmation Form研究生論文相似度確認表
Immediately after the exam
口試結束後立即繳交
Submit to Program Office
繳交至學程辦公室- Score Sheet of Oral Defense (graded & signed)口試評分表（評分並簽名）
- Average Oral Defense Grade Form (graded & signed)口試成績平均表（評分並簽名）
- Final Thesis/Dissertation Review Form (copy)論文審定書（影本）
- Advisor Approval Form (copy)指導教授同意書（影本）
- Thesis/Dissertation Affidavit (signed)論文聲明書（簽名）
- Committee fee receipts (signed)口試費用收據（簽名）
- Graduate Thesis Similarity Confirmation Form (signed)研究生論文相似度確認表（簽名）
Phase 3 · 第三階段 After the Exam 口試後
Electronic submission
電子檔上傳
Upload Final Thesis to NTHU Library
上傳最終論文至清華大學圖書館- Review formatting requirements: Library Submission Guidelines閱讀格式規定：圖書館繳交說明
- Upload your thesis to the NTHU Library system.將論文上傳至清華大學圖書館系統。
- Await the Library's review and the "System Letter of Verification" email.等待圖書館審核完成，收到「系統驗證通知信」。
Embargo (optional): To delay public access via the National Central Library, fill in the Application for Embargo of Thesis/Dissertation and submit it — with proof signed by you and your advisor, plus the institute seal — together with the bound copy to the Division of Registration. 延後公開（選填）：如需延後透過國家圖書館公開論文，請填寫「論文延後公開申請書」，連同本人與指導教授簽名之證明及學院印章，一併隨精裝本繳至註冊組。
Hard copies
紙本繳交
Submit Bound Copies of Final Thesis
繳交精裝論文Prepare four (4) hard-bound copies following the NTHU Thesis Format Regulations.
依照清華大學論文格式規定準備 4 本精裝論文。The student should keep the originals of the Advisor Approval Form and the Oral Defense Form. 學生應自行保留指導教授同意書及口試審定書之正本。
The following must be bound inside the thesis (signed in blue ink): / 以下文件須裝訂於論文內（藍筆簽名）：
- NTHU Authorization to Copyright of ETD (Electronic Thesis/Dissertation)清華大學電子論文著作權授權書
- NTHU Authorization to Copyright of Thesis/Dissertation清華大學紙本論文著作權授權書
- National Central Library Authorization to Copyright of ETD國家圖書館電子論文著作權授權書
- NTHU Master Thesis Advisor Approval Form (copy)清華大學碩士論文指導教授同意書（影本）
- NTHU Master Thesis Oral Defense Form (copy)清華大學碩士論文口試審定書（影本）
Phase 4 · 第四階段 School-Leaving (Graduation) 離校（畢業手續）
Final Steps
最終步驟
Complete the Graduation Process
完成畢業手續Deadline: Before the registration date of the next semester (the first day of semester is excluded). 截止日期：下一學期報到日之前（不含學期開始當天）。
- Read the Graduation Procedures for Graduate Students first.請先閱讀研究生畢業離校程序。
- Log into the Academic Information System and initiate the "Graduation Process" — complete all steps online.登入校務資訊系統，啟動「畢業離校程序」，完成所有線上步驟。
- Bring the required documents to the Program Office:攜帶以下文件至學程辦公室：
- Library approval email (notification that your thesis was accepted)圖書館核准通知 Email（論文審核通過通知）
- 2 hard-bound copies of the thesis精裝論文 2 本
- Submit 2 hard copies at the Library circulation desk.至圖書館櫃台繳交 2 本精裝論文。
- Submit 1 hard copy (packaged by the Program Office) at the Division of Registration.至註冊組繳交 1 本精裝論文（由學程辦公室包裝）。
Quick Reference / 重要連結與聯絡資訊