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Procedures for Thesis Defense and Graduation 2026

How to use this guide: Follow the four phases in order — Before, During, After the exam, and School-leaving. Each phase lists what you need to do and which documents to prepare. Always confirm deadlines with the program office. 請依序完成以下四個階段：考試前、考試當天、考試後、離校。每個階段列出所需準備的事項與文件。請隨時向學程辦公室確認最新截止日期。
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Phase 1 · 第一階段 Before the Exam 考試前
Step 1 — Deadlines & Prerequisites
步驟一 — 截止日期與報考資格

Confirm You're Eligible

確認報考資格
  • 1st Semester Exam must be completed by January 31第一學期：口試須於 1 月 31 日前完成
  • 2nd Semester Exam must be completed by July 31第二學期：口試須於 7 月 31 日前完成
⚠️ Early exam note: If your exam is scheduled before the semester officially begins, early registration is required. ⚠️ 提前口試注意：若口試安排於學期開始前，需提前辦理報名手續。

Prerequisites: / 報考條件：

  • All required credits must be completed by the end of the exam semester.所有必修學分須於口試當學期結束前修畢。
  • A thesis draft must be ready and approved by your advisor.論文草稿須完成並獲指導教授核准。
Step 2 — Scheduling & Committee
步驟二 — 排定時間與委員

Coordinate with Your Advisor

與指導教授協調
  • Discuss the proposed date, time, and committee members with your advisor.與指導教授討論口試日期、時間及口試委員人選。
  • Personally contact each proposed committee member to confirm their willingness and availability.親自聯繫每位口試委員，確認其意願與時間是否配合。
Step 3 — At Least 2 Weeks Before
步驟三 — 至少提前 2 週

Submit Your Application

繳交申請資料

📌 Online Application / 線上申請：

  1. Log into the Academic Information System (AIS)登入校務資訊系統
  2. Path: Academic Information System → Application System of the Oral Defense → Start to apply「校務資訊系統」→ 研究生學位考試 → 登錄作業
  3. Thesis Authorization: Simultaneously visit the NTHU Thesis & Dissertations Repository to complete thesis authorization and set your thesis publication date.
    (Guide of Thesis Authorization: https://etd.lib.nthu.edu.tw/en/help/aboutedit/) 論文授權：請同步至清華大學碩博士論文系統完成論文授權並設定公開日期。
    （論文授權說明：https://etd.lib.nthu.edu.tw/en/help/aboutedit/）

📌 Documents to submit to the Program Office (hard copies) / 須繳交至學程辦公室（紙本）：

  • Oral Defense Checklist (original, signed by advisor)口試檢核表（下載，指導教授簽名）
  • Application Form for Master Degree Exam (Printing from AIS, and signed by your advisor)碩士學位考試申請表（從校務資訊系統列印後請指導教授簽名）
  • Advisor Approval Form (Printing from AIS, and signed by your advisor)指導教授推薦書（從校務資訊系統列印後請指導教授簽名）
  • Full Transcript — all semesters (vending machine at General Building I or Admin Bldg, Nanda campus)歷年成績單（可至綜合大樓一樓或南大校區行政大樓一樓自動列印機印製）
  • Certification of Academic Research Ethics Education (AREE) Course學術研究倫理教育資源中心修課證明

📌 Email to yfhsueh@mx.nthu.edu.tw / 請 Email 至 yfhsueh@mx.nthu.edu.tw：

  • Graduate Thesis Similarity Comparison Report, as well as Turnitin Similarity Report (PDF) — similarity below 30%, bibliography excluded論文相似度比對報告（PDF）— 相似度須低於 30%，不含參考書目
  • First draft of the thesis (PDF)論文初稿（PDF）
Turnitin access: Apply via NTHU Computer & Communication Center website → Learning Services → Plagiarism Checker (Turnitin).
Turnitin is only available for those who have applied for it. The Student's Manual can be downloaded from the website as well. Turnitin 申請方式：至清華大學計算機與通訊中心網站 → 教學服務 → 文章剽竊檢測工具 Turnitin）申請。Turnitin 需先申請帳號才可使用。上開網頁可以下載操作說明手冊。
Step 4 — After Application
步驟四 — 完成申請後

Letters of Appointment for committee members

寄送口試委員聘書

Email the Letter of Appointment to all committee members, confirming the date, time, and location. (Letters can be sent via AIS; request hard copies from the Program Office if needed.)

將聘書 Email 給所有口試委員，確認口試日期、時間及地點。（聘書可透過校務資訊系統寄出；如需紙本，請向學程辦公室申請。）
Step 5 — 1 Day Before (or Exam Morning)
步驟五 — 口試前一天（或當天早上）

Documents to be collected from the program office

至學程辦公室領取之文件
  • Receipts for committee fees (including transportation)口試委員費用領據（含交通費）
  • Graduate Thesis Similarity Confirmation Form研究生論文相似度比對報告確認表
  • Advisor Approval Letter指導教授推薦書
  • 口試委員紙本聘函 (如有)

學生自行列印之文件 / Documents printed by the student：

(1) Printing from AIS / 校務資訊系統列印
"Academic Information System" > Application system of the Oral Defense > Print forms
  • Score Sheet of Oral Defense (Copies: same as the number of committee members)論文口試評分單（份數如委員人數）
  • Average Oral Defense Grade Form (one copy)碩士論文口試平均成績登記表 1份
  • Final Thesis/Dissertation Review Form (one copy)論文考試委員審定書 1份
(2) Printing from NTHU Dissertations & Theses Repository / 自本校博碩士論文庫列印
  • Application for Embargo of Thesis/Dissertation (if needed)論文延後公開申請書（如有）
(3) Self-prepared / 自行準備
  • First draft of the thesis & Graduate Thesis Similarity Comparison Report論文初稿 & 相似度比對報告
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Phase 2 · 第二階段 On the Day of the Exam 口試當天
Prepare for the committee
準備口試委員資料

Documents to Bring (Hard Copies)

須攜帶之文件（紙本）

Print one copy per committee member unless noted: / 除特別說明外，每位委員各準備一份：

One copy per member
每位委員各一份
  • Score Sheet of Oral Defense口試評分表
  • Graduate Thesis Similarity Comparison Report相似度比對報告
  • First draft of the thesis論文初稿
OTHERS
其他
  • Average Oral Defense Grade Form口試平均成績登記表
  • Final Thesis/Dissertation Review Form論文考試委員審定書
  • Advisor Approval Form指導教授推薦書
  • Thesis/Dissertation Affidavit論文符合學術倫理聲明書
  • Receipts for Committee fee (incl. transportation)口試費用領據（含交通費）
  • Graduate Thesis Similarity Confirmation Form研究生論文相似度比對報告確認單
  • Application for Embargo of Thesis/Dissertation (if needed)學位論文延後公開申請書（如有）
Immediately after the exam
口試結束後立即繳交

Submit to Program Office

繳交至學程辦公室
  • Score Sheet of Oral Defense (graded & signed)口試評分單（委員簽名之正本）
  • Average Oral Defense Grade Form (graded & signed)口試平均成績登記表（委員簽名之正本）
  • Final Thesis/Dissertation Review Form (copy)論文審定書（影本）
  • Advisor Approval Form (copy)指導教授推薦書（影本）
  • Thesis/Dissertation Affidavit (signed)論文符合學術倫理聲明書（委員簽名之正本）
  • Committee fee receipts (signed)口試費用領據（委員簽名之正本）
  • Graduate Thesis Similarity Confirmation Form (signed)論文相似度比對報告確認單（委員簽名之正本）
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Phase 3 · 第三階段 After the Exam 口試後
Electronic submission
電子檔上傳

Upload Final Thesis to NTHU Library

上傳最終論文至清華大學圖書館
  1. Review formatting requirements: Library Submission Guidelines閱讀格式規定：圖書館上傳說明
  2. Upload your thesis to the NTHU Dissertations & Theses Repository.將論文上傳至清華大學博碩士論文庫。
  3. Await the Library approval email.等待圖書館審核完成，收到核准通知信
Hard copies
紙本繳交

Submit Bound Copies of Final Thesis

繳交精裝論文

Prepare four (4) hard-bound copies following the NTHU Thesis Format Regulations.

依照清華大學論文格式規定準備 4 本精裝論文。
The student should keep the originals of the Advisor Approval Form and the Oral Defense Form. 學生應自行保留指導教授推薦書及口試審定書之正本
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Phase 4 · 第四階段 School-Leaving (Graduation) 離校（畢業手續）
Final Steps
最終步驟

Complete the School-Leaving Procedures

完成畢業手續
Deadline: Before the registration date of the next semester (the first day of semester is excluded). 截止日期：下一學期報到日之前（不含學期開始當天）。
  1. Read the School-Leaving Procedures for Graduates first.請先閱讀研究生畢業離校流程。
  2. Log into the Academic Information System and initiate the "Graduation Process" — complete all steps online.登入校務資訊系統，啟動「畢業生離校程序」，完成所有線上步驟。
  3. Prepare 3 hard copies of the thesis.準備紙本論文3份。
  4. Bring the required documents as below to the Program Office:攜帶以下文件至學程辦公室：
    • Library approval email (notification that your thesis was accepted)圖書館核准通知 Email（通知您的論文審核通過）
    • 1 hard-bound copy of the thesis精裝論文 1 本
  5. Submit 2 hard copies at the Library front desk.至圖書館櫃台繳交 2 本精裝論文。
    If you apply for embargo of thesis, submit the original Application and supporting documents together with the two printed copies (No binding required.) 論文如果有申請延後公開，請一併檢附延後公開申請書以及相關證明文件。（無須裝訂）
  6. Submit the documents provided from the Program Office at the Division of Registration.至註冊組繳交學程辦公室檢附之文件。
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