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Procedures for Thesis Defense and Graduation 2026

How to use this guide: Follow the four phases in order — Before, During, After the exam, and School-leaving. Each phase lists what you need to do and which documents to prepare. Always confirm deadlines with the program office. 請依序完成以下四個階段：考試前、考試當天、考試後、離校。每個階段列出所需準備的事項與文件。請隨時向學程辦公室確認最新截止日期。
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Phase 1 · 第一階段 Before the Exam 考試前
Step 1 — Deadlines & Prerequisites
步驟一 — 截止日期與報考資格

Confirm You're Eligible

確認報考資格
  • 1st Semester Exam must be completed by January 31第一學期：口試須於 1 月 31 日前完成
  • 2nd Semester Exam must be completed by July 31第二學期：口試須於 7 月 31 日前完成
⚠️ Early exam note: If your exam is scheduled before the semester officially begins, early registration is required. ⚠️ 提前口試注意：若口試安排於學期開始前，需提前辦理報名手續。

Prerequisites: / 報考條件：

  • All required credits must be completed by the end of the exam semester.所有必修學分須於口試當學期結束前修畢。
  • A thesis draft must be ready and approved by your advisor.論文草稿須完成並獲指導教授核准。
Step 2 — Scheduling & Committee
步驟二 — 排定時間與委員

Coordinate with Your Advisor

與指導教授協調
  • Discuss the proposed date, time, and committee members with your advisor.與指導教授討論口試日期、時間及口試委員人選。
  • Personally contact each proposed committee member to confirm their willingness and availability.親自聯繫每位口試委員，確認其意願與時間是否配合。
Step 3 — At Least 2 Weeks Before
步驟三 — 至少提前 2 週

Submit Your Application

繳交申請資料

📌 Online Application / 線上申請：

  1. Log into the Academic Information System (AIS)登入校務資訊系統
  2. Path: Academic Information System → Application System of the Oral Defense → Start to apply「校務資訊系統」→ 研究生學位考試 → 登錄作業
  3. Thesis Authorization: Simultaneously visit the NTHU Thesis & Dissertations Repository to complete thesis authorization and set your thesis publication date.
    (Guide of Thesis Authorization: https://etd.lib.nthu.edu.tw/en/help/aboutedit/) 論文授權：請同步至清華大學碩博士論文系統完成論文授權並設定公開日期。
    （論文授權說明：https://etd.lib.nthu.edu.tw/en/help/aboutedit/）

📌 Documents to submit to the Program Office (hard copies) / 須繳交至學程辦公室（紙本）：

  • Oral Defense Checklist (original, signed by advisor)口試檢核表（下載，指導教授簽名）
  • Application Form for Master Degree Exam (Printing from AIS, and signed by your advisor)碩士學位考試申請表（從校務資訊系統列印後請指導教授簽名）
  • Advisor Approval Form (Printing from AIS, and signed by your advisor)指導教授推薦書（從校務資訊系統列印後請指導教授簽名）
  • Full Transcript — all semesters (vending machine at General Building I or Admin Bldg, Nanda campus)歷年成績單（可至綜合大樓一樓或南大校區行政大樓一樓自動列印機印製）
  • Certification of Academic Research Ethics Education (AREE) Course學術研究倫理教育資源中心修課證明

📌 Email to yfhsueh@mx.nthu.edu.tw / 請 Email 至 yfhsueh@mx.nthu.edu.tw：

  • Graduate Thesis Similarity Comparison Report, as well as Turnitin Similarity Report (PDF) — similarity below 30%, bibliography excluded論文相似度比對報告（PDF）— 相似度須低於 30%，不含參考書目
  • First draft of the thesis (PDF)論文初稿（PDF）
Turnitin access: Apply via NTHU Computer & Communication Center website → Learning Services → Plagiarism Checker (Turnitin).
Turnitin is only available for those who have applied for it. The Student's Manual can be downloaded from the website as well. Turnitin 申請方式：至清華大學計算機與通訊中心網站 → 教學服務 → 文章剽竊檢測工具 Turnitin）申請。Turnitin 需先申請帳號才可使用。上開網頁可以下載操作說明手冊。
Step 4 — After Application
步驟四 — 完成申請後

Letters of Appointment for committee members

寄送口試委員聘書

Email the Letter of Appointment to all committee members, confirming the date, time, and location. (Letters can be sent via AIS; request hard copies from the Program Office if needed.)

將聘書 Email 給所有口試委員，確認口試日期、時間及地點。（聘書可透過校務資訊系統寄出；如需紙本，請向學程辦公室申請。）
Step 5 — 1 Day Before (or Exam Morning)
步驟五 — 口試前一天（或當天早上）

Documents to be collected from the program office

至學程辦公室領取之文件
  • Receipts for committee fees (including transportation)口試委員費用領據（含交通費）
  • Graduate Thesis Similarity Confirmation Form研究生論文相似度比對報告確認表
  • Advisor Approval Letter指導教授推薦書
  • 口試委員紙本聘函 (如有)

學生自行列印之文件 / Documents printed by the student：

(1) Printing from AIS / 校務資訊系統列印
"Academic Information System" > Application system of the Oral Defense > Print forms
  • Score Sheet of Oral Defense (Copies: same as the number of committee members)論文口試評分單（份數如委員人數）
  • Average Oral Defense Grade Form (one copy)碩士論文口試平均成績登記表 1份
  • Final Thesis/Dissertation Review Form (one copy)論文考試委員審定書 1份
(2) Printing from NTHU Dissertations & Theses Repository / 自本校博碩士論文庫列印
  • Application for Embargo of Thesis/Dissertation (if needed)論文延後公開申請書（如有）
(3) Self-prepared / 自行準備
  • First draft of the thesis & Graduate Thesis Similarity Comparison Report論文初稿 & 相似度比對報告
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Phase 2 · 第二階段 On the Day of the Exam 口試當天
Prepare for the committee
準備口試委員資料

Documents to Bring (Hard Copies)

須攜帶之文件（紙本）

Print one copy per committee member unless noted: / 除特別說明外，每位委員各準備一份：

One copy per member
每位委員各一份
  • Score Sheet of Oral Defense口試評分表
  • Graduate Thesis Similarity Comparison Report相似度比對報告
  • First draft of the thesis論文初稿
OTHERS
其他
  • Average Oral Defense Grade Form口試平均成績登記表
  • Final Thesis/Dissertation Review Form論文考試委員審定書
  • Advisor Approval Form指導教授推薦書
  • Thesis/Dissertation Affidavit論文符合學術倫理聲明書
  • Receipts for Committee fee (incl. transportation)口試費用領據（含交通費）
  • Graduate Thesis Similarity Confirmation Form研究生論文相似度比對報告確認單
  • Application for Embargo of Thesis/Dissertation (if needed)學位論文延後公開申請書（如有）
Immediately after the exam
口試結束後立即繳交

Submit to Program Office

繳交至學程辦公室
  • Score Sheet of Oral Defense (graded & signed)口試評分單（委員簽名之正本）
  • Average Oral Defense Grade Form (graded & signed)口試平均成績登記表（委員簽名之正本）
  • Final Thesis/Dissertation Review Form (copy)論文審定書（影本）
  • Advisor Approval Form (copy)指導教授推薦書（影本）
  • Thesis/Dissertation Affidavit (signed)論文符合學術倫理聲明書（委員簽名之正本）
  • Committee fee receipts (signed)口試費用領據（委員簽名之正本）
  • Graduate Thesis Similarity Confirmation Form (signed)論文相似度比對報告確認單（委員簽名之正本）
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Phase 3 · 第三階段 After the Exam 口試後
Electronic submission
電子檔上傳

Upload Final Thesis to NTHU Library

上傳最終論文至清華大學圖書館
  1. Review formatting requirements: Library Submission Guidelines閱讀格式規定：圖書館上傳說明
  2. Upload your thesis to the NTHU Dissertations & Theses Repository.將論文上傳至清華大學博碩士論文庫。
  3. Await the Library approval email.等待圖書館審核完成，收到核准通知信
Hard copies
紙本繳交

Submit Bound Copies of Final Thesis

繳交精裝論文

Prepare four (4) hard-bound copies following the NTHU Thesis Format Regulations.

依照清華大學論文格式規定準備 4 本精裝論文。
The student should keep the originals of the Advisor Approval Form and the Oral Defense Form. 學生應自行保留指導教授推薦書及口試審定書之正本
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Phase 4 · 第四階段 School-Leaving (Graduation) 離校（畢業手續）
Final Steps
最終步驟

Complete the School-Leaving Procedures

完成畢業手續
Deadline: Before the registration date of the next semester (the first day of semester is excluded). 截止日期：下一學期報到日之前（不含學期開始當天）。
  1. Read the School-Leaving Procedures for Graduates first.請先閱讀研究生畢業離校流程。
  2. Log into the Academic Information System and initiate the "Graduation Process" — complete all steps online.登入校務資訊系統，啟動「畢業生離校程序」，完成所有線上步驟。
  3. Prepare four hard copies of the thesis.準備紙本論文四份。
  4. Bring the required documents as below to the Program Office:攜帶以下文件至學程辦公室：
    • Library approval email (notification that your thesis was accepted)圖書館核准通知 Email（通知您的論文審核通過）
    • 2 hard-bound copies of the thesis精裝論文 2 本
  5. Submit 2 hard copies at the Library front desk.至圖書館櫃台繳交 2 本精裝論文。
    If you apply for embargo of thesis, submit the original Application and supporting documents together with the two printed copies (No binding required.) 論文如果有申請延後公開，請一併檢附延後公開申請書以及相關證明文件。（無須裝訂）
  6. Submit 1 hard copy (together with the documents from the Program Office) at the Division of Registration.至註冊組繳交 1 本精裝論文（含學程辦公室檢附之文件）。
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